2017 San Fran Trip

San Francisco, CA, USA

    

San Francisco

March 11-15, 2017

 

 

 

 

CHECKLIST (from the Expectations form)

  • UPDATE: Performance attire: Blue Band Polo, jeans, tennis shoes
  • Walking Shoes: IMPORTANT – be sure they are comfortable. It is wise to bring 2 pairs of shoes to alternate and have a backup pair.
  • Casual, Comfortable Clothing: Watch the weather and dress appropriately
  • Jacket or Sweatshirt: Regardless of the season, it can cool down at night
  • NO SPORTS BRAS OR SWIM TOPS OR T-SHIRTS WITH DEROGATORY OR INAPPROPRIATE MATERIAL – School dress policies apply while traveling on a school-sponsored trip, and all students will be expected to follow those guidelines. You could be asked to buy different clothes, or to leave the park/concert/event you are scheduled to attend.
  • Appropriate Personal Hygiene Products
  • SUNSCREEN: SPF 30 or Higher – THIS IS A MUST!
  • Sunglasses
  • PHONE CHARGER
  • Extra Supplies (e.g., reeds, valve oil, etc) This is for instrumentalists only

PLANNING FOR YOUR TRIP

  • As Travel with Barb mentioned in the meeting, you will not be able to change clothes throughout the day. What you put on in the morning is what you will wear all day.
    • Think about this as you plan what you will be packing. Think comfortable clothes and shoes.
    • Also remember that you will wear the bright Trip T-Shirt to San Francisco AND back home.
  • It’s recommended that you carry a backpack/bag every day. Use it to carry a water bottle, souvenirs, sweatshirt/jacket etc. This backpack can also be your carry-on for your flights.
    • This backpack MUST fit under the seat in front of you.
  • Mark your suitcase/backpack/carry-on with a tag and your information.
  • Hairdryers/curling irons. The motel has a hairdryer in each room. Talk to your roommates and make a plan if you need to take more than that.
  • Don’t pack valuables. Leave them at home.

PACKING TIPS

  • Please plan what you will be packing NOW
  • Travel size Personal Hygiene Products are recommended
  • Pick your suitcase and practice putting everything in it to make sure it will fit.
    • Pack socks inside shoes
    • Roll all of your clothes
    • Or roll them in large zip-lock bags to make even more room in your suitcase
    • Pack a garbage bag for dirty clothes
    • Think about souvenirs and what you plan to purchase
  • The suitcase that was on display at the meeting measured 26 inches high and 18 inches wide. Please pack in a suitcase close to that size OR SMALLER.

IF your suitcase will travel in the rental truck, you need to FOLLOW THESE RULES:

  • Pack a change of clothes in your backpack. At least a shirt, undergarments and deoderant.
  • Pack medications in your backpack.
    • Only pack what you will take for the time you are gone.
      • Keep prescriptions in their bottle
    • If prescriptions are liquids – keep them in a ziplock bag
      • you need a copy of the prescription inside the zip-lock bag
  • Pack liquids in a ziplock bag inside your suitcase to prevent any leaks.
  • Keep in mind that you will not have access to this suitcase for at least 5 days prior to your flight on Saturday and 4 days after you arrive home Wednesday.

If you have chosen to take only a Carry-on, you need to FOLLOW THESE RULES:  

  • CHECK THE SIZE OF YOUR CARRY-ON SUITCASE TO MAKE SURE IT FITS THE REQUIREMENTS FROM TSA (sizes have changed in the last several years).
    • United Airlines Requirements: Carry-on bag: The maximum dimensions for a carry-on bag are 9 inches x 14 inches x 22 inches (22 cm x 35 cm x 56 cm), including handles and wheels.
    • Southwest Airlines Requirements: Carry-on bag: The maximum dimensions for a carry-on bag are 10 inches x 16 inches x 24 inches

BACKPACK CARRY-ON

  • Empty water bottle (you can fill this as soon as you have gone thru security at the airport)
  • Phone charger
  • Pack medications in your backpack.
    • Only pack what you will take for the time you are gone.
      • Keep prescriptions in their bottle
    • If prescriptions are liquids – keep them in a ziplock bag
      • you need a copy of the prescription inside the zip-lock bag
  • If your suitcase is traveling in the trailer, pack a change of clothes
  • Earphones if you plan to listen to music on the plane
  • Liquids need to be in 1 quart size bag.
    • 3-1-1 liquids: 3.4 oz bottle, 1 quart bag, 1 person

 

 

TRIP ANNOUNCEMENTS

2/20/17

The bag check-in night has been moved to Monday, March 6th at 6:00.  Students in the Symphonic Band and Concert Band will combine for a rehearsal from 6:00-7:30 so we’ll just combine these two events so bags can be checked while students are rehearsing.

 

1/9/2017

San Francisco Info Meeting:  Thursday night, February 2nd at 7:00pm in the Auditorium.  

This is meeting is REQUIRED for students and parents.  

At this meeting we will go over all final details, including hotel, airline, packing, and performance details.  You will also be able to meet chaperones and get to know your travel group.

Our travel agent, Travel With Barb will be in attendance.  Bring your questions, pen and paper!

10/31/2016

1) Tuesday, November 1st is the final day to add/drop to the trip list.

2) Students should begin thinking about their roommates.  There will be 4 per room and a sign up list will be posted soon.

3) Students should bring in their ID that they will travel with so we can photocopy and have on file.

  • Students who will be under 18 on the dates of travel MAY use their school ID. 
  • Any student who is 18 or over who does NOT have a driver’s license will need to obtain a state issued ID. 
  • We have to print airline tickets EXACTLY as is on the ID they will be presenting at the airport.

Trip Families – Please read, this is important information!

We want to clarify a few things:

  • You will continue to make your payments online just like you did for your first 4 payments. Nothing has changed in HOW you pay.
  • If you had special arrangements in your previous payments, you are already working with Ms. Cassata and will continue to do the same.
  • If your family is on Fee Waiver Status with LPS, you will continue to deal with Ms. Cassata in regards to your payments.
  • As we have mentioned since the beginning, please hold off on making your FINAL (6th) payment that is due February 1. We expect there to be adjustments to that final amount after Travel with Barb has finalized all travel expenses.

 

PAYMENT SCHEDULE

Cancellation Policy

2017 San Francisco Trip – Standard Cancellation Policy: Trip cancellation date is determined by the date we receive written notice by email or fax requesting cancellation of the participant’s travel. Verbal notice will not serve as a valid means of cancellation.

* Cancellation by you more than 181 days prior to student’s first scheduled departure date – a $150 cancellation fee is imposed.
* Cancellation by you between 180 to 91 days prior to student’s first scheduled departure date – a $325 cancellation fee is imposed.
* Cancellation by you less than or equal to 90 days prior to student’s first scheduled departure date – will result in the loss of 100% of your total trip cost.
* Any parent not making an initial payment by May 15th, 2016 will be removed from the travel roster and not able to be added back unless full payment is made.

 

 

 

Parent Trip Information

Since we were not able to meet our goal of 45 travelers, we will not be able to travel under a group with group rates.

If you are interested in traveling to San Fransisco and would like Travel with Barb to be your travel agent, you will need to contact her office and work directly with them. We recommend that if you are serious about traveling, line it up sooner rather than later!

 

2017 Trip Information CLICK HERE  (Revised 2/9/16)

Click here for trip details and itinerary:   2017 Trip Information

 

Any questions can be sent to email eastbandexecutiveboard@gmail.com and please include a cc to scassat@lps.org.  This is Principal Cassata’s email, and she is partnering with our travel agent to make this trip a success